1. The Department of Education (DepEd) fears the enclosed directions regarding exchange of Learners’ Faculty reports, which ensures common procedures and methodologies the inquire, and discharge of students’ version 137 (Permanent Record) and Form 138 (document cards) throughout public facilities nationwide.
2. This plan is designed to make sure the sleek and effective requesting and launching of students’ faculty reports without inconveniencing the learners and mom and dad.
3. All DepEd Orders and other related issuances, rules and regulations, and provision, that are irreconcilable with this plan, tend to be hereby repealed, rescinded, or changed consequently.
BR. ARMIN A. LUISTRO FSC Secretary
STANDARDS REGARDING CONSULT AND PASS OF LEARNER’S SCHOOL RECORD (KIND 137 & CREATE 138)
I. Reason
There’s two fundamental faculty registers that reveal the learner’s visibility and scholastic and extra-curricular standings: version 137, called the everlasting Record, containing the learner’s account and historical educational record, and kind 138 or even the document Card showing the scholastic show of a student in certain university season. DepEd Order Number 8, s. 2015, the Classroom review Policy, presented the guidelines the ideas being contained in techniques 137 and 138.
Kind 138 are given to score 1 to 10 students every end of the grading duration while Grades 11 to 12 will get it every close term. At the end of the school season, kind 138 are a required post for a learner enrolling to another score degree because also suggest the learner’s advertising status. Conversely, college regulators request for the making of Form 137 of levels 1 to 12 students that transfer to a new school or move from elementary to supplementary.
In the absence of certain standards, the operation of seeking and releasing of formal university reports of learners ranges per school. This plan shall determine the functions for embraced through the university in dealing with the learner’s school documents when learners enlist, transport schooling, and request relevant documentation for other people appropriate purposes.
II. Extent of the Rules
This arrange aims to develop regular steps and methods in ask and release of students’ type 137 (long-lasting tape) and Form 138 (review Card) to all of institutes and educational institutions unit Offices (SDOs) nationwide.
III. Concept Of Provisions
- Version 137 (lasting tape) – long-lasting university learner record showing the old academic and co-curricular record of student
- Version 138 (Report Card) – paper displaying the academic results of a student in specific faculty spring
- Obtaining Faculty – the school requesting for your long lasting information of a moving student
- Originating Faculty – the college delivering the long-lasting lists of a moving learner
IV. Coverage Statement
The office hereby determines the typical systems and standards in requesting and publishing of learner’s university files. This device adheres to the DepEd’s sight, objective and center ideals and signs up for the axioms of:
a. 100 % free, top quality standard studies;
b. openness and accountability;
c. availability and appropriate launch of learners’ university lists; and
d. Security and privacy of learners’ data.
Pointers on Learner’s Faculty Reports
This insurance outlines the typical standards through the exchange of learners’ school record. This strategy advice the systems in seeking the long-lasting university lists (kind 137) for a competent exchange of records without inconveniencing the parents or the learners.
So that the effective production and exchange of students’ university reports, all of the following will probably be noticed:
a. The send of records of students should made simple and quick without encumbering the learners and folks. But this absolutely will lesbian dating websites perhaps not compromise the confidentiality and protection of college data.
b. obtaining schools shall secure all long-term record (kind 137) of all the incoming students prior to the stop of earliest grading course. For transferred-in learners through the school spring, send of files shall be secure 30 days (30) through the first-day of school attendance.
c. students and/or their particular moms and dads or protector are certainly not permitted to hand-carry the lasting files (Form 137) to the obtaining university.
d. If there is unavailability of type 137 as a result of situations beyond our management, the Report on advertisements (class version 5) works extremely well as replace, you’ll find inside the institutes department workplace (SDO).
age. The Learner details System (LIS) will be put as system inside the demand and launch of learner university data; therefore the deal shall purely getting involving the acquiring and coming institutions only.
The subsequent processes ought to be used to enable the need and launch processes:
A. School-to-School Transport of Form 137
The majority of deals on pass of learner’s class report usually come about during enrolment stage and following orifice of courses. To support the sleek and fast shift of records, the flowchart below talks of the entire process of request and discharge of students’ Form 137between the receiving college and originating college;
